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Privacy Policy

1. Information We Collect

The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.

Privacy Policy - the basics

Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy. 

 

Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location. 

What to include in the Privacy Policy

Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors and customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much, much more. 


To learn more about this, check out our article “Creating a Privacy Policy”.

2. How We Use Your Information

We use your information to:

  • Provide and improve our services

  • Facilitate staffing and recruiting workflows within the platform

  • Communicate with you regarding system updates, support, and marketing (optional)

  • Comply with legal requirements and prevent fraud

3. SMS and Email Communications

  • By providing your contact information, you consent to receive business-related SMS and email messages from Talent Trekker.

  • You may opt out at any time via the Communication Preferences Page or by following unsubscribe instructions in our messages.

  • We use verified communication providers such as Twilio for SMS delivery and email notifications.

4. Data Retention

We retain your information as long as your account is active or as needed to provide services and meet legal obligations. Upon request, we will delete personal data except where retention is required by law.

5. Data Security

Talent Trekker uses industry-standard encryption and access controls to protect data stored within our systems and third-party infrastructure (ERPNext, Twilio, and others).

6. Third-Party Services

We may share limited information with trusted vendors who support our operations (e.g., cloud hosting, SMS/email delivery). These partners are bound by confidentiality and data-protection obligations.

7. Children's Privacy

Talent Trekker is not intended for individuals under 16 years of age. We do not knowingly collect personal information from children.

8. Your Rights

You may:

  • Request access to or deletion of your personal data

  • Correct inaccurate information

  • Withdraw consent for marketing communications

 

Requests may be sent to privacy@talent-trekker.com.

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